1121_Enter New Hire Information

Lesson: 1121

Title: Enter New Hire Information

Process: Enter New Hire Information

Objective: Enter New Hire Information

Hire and Enable Resources
1.1.2.1 Enter New Hire Information
Roles	Transaction
*Manager	Evaluates and Selects a Applicant
Employee Services Manager/ Analyst	Reviews the list of Applicants and their hiring details received from Recruiting to hire Verifies the Applicant does not exist in the system and the correct hire action was selected Reviews, edits and/or updates the Applicants personal information Add New Employment Instance (If, Person of Interest) Review/Edit Hire information Attach New hire Checklist to record Enable new Hire
HR Liaison	Updates Checklist Uploads Attachments
Payroll Admin	Enrolls the Employee in Comp Plan Assigns work schedule Runs Dynamic Group process
Inputs:	Applicants New Hire detail Information
Outputs:	Enable New Hire
* Initiates process

Process Details

Manager evaluates and selects Applicants from Recruiting to Prepare for Hire and submit to the Employee Services Manager/Analyst.

Employee Services Manager/ Analyst receives a notification from Recruiting to perform hiring processes for Applicants. The Applicants hiring details are reviewed and checked to make sure the Applicant does not exist in the system and/or verify the appropriate hire action was selected. The Hire actions include Hire a new Applicant, hire a Person of Interest, transfer an existing Employee, and rehire a former Employee. For each action the Applicants personal information is reviewed and update as well as, work location, seniority dates, time and labor information, salary plan, and compensation information. The Employee Services Manager/Analyst attaches the New Hire Checklist to the Employees record and enables the Hire.

HR Liaison updates the attached New Hire Checklist and uploads any of the Employees supporting documentation.

Payroll Administrator runs the Refresh Dynamic Groups process to make Employees available in Time and Labor. The Employee is assigned a work schedule and enrolled in the Comp Plan if applicable.

$Description: \\courtshare\DavWWWRoot\sites\gearshcm\Shared Documents\6. Train\Concepts\WS01_Concepts\WS01_BPM\1.1.2.1 Enter New Hire Information.png$

Process Exceptions and Errors: TBD (here we include any errors users may encounter)

Knowledge and Skill Level: Each role has a certain level of responsibility in the process. Employees should aim at understanding the processes per their role and become skillful in applying their knowledge to complete transactions efficiently and with minimal errors. To guide you in understanding what your level of knowledge and skill to aim for based on your role refer to the table below. Also, below, is a table with descriptions for each level.

Position Management	1 = Fundamental
Position Management	2 = Intermediate
Define Positions	3 = Comprehensive
Roles	Knowledge and Skill Level
Manager	1
Payroll Admin	1
HR Liaison	2
Employee Services Manager/Analyst	3

Level	Description
1	Fundamental – high-level understanding of process, basic ability to do tasks in CONNECT with some or no support, and may refer to a liaison for assistance.
2	Intermediate – full understanding of their individual role functions within a process and is proficient enough to operate effectively under minimal assistance. Has understanding of previous process tasks performed and the impact downstream.
3	Comprehensive – full understanding of process, related roles, activities and tasks performed to complete the process. Comprehensive ability of role functions within the process with no assistance. Ability to perform other tasks related to other roles within the process.